SMMHOA QUARTERLY B.O.D. MTG AGENDA and Minutes / Annotated Record: 01/09/2021

SUNRISE MOUNTAIN MUTUAL HOA QUARTERLY B.O.D. MTG AGENDA and Minutes / Annotated Record / ZOOM cloud record

Maintain Water System & Equipment---Maintain Water Access roads in our Subdivision

--Levy and Collect Dues and other assessments

Location: Meeting ID: 852 9329 9468 ; Passcode: 044695 ; Phone: 669-900-9128 (SJ)

ZOOM Link: https://us02web.zoom.us/j/85293299468?pwd=UkwxZUxZRno3QkpwQU9QellXSWJMQT09

Key: _*= Action Items; (v=vote approved); (t=tabled); (f=failed) DATE: Saturday, 01/09/2021

10:00 AM CALL TO OPEN MTG: Record of members/guests present; _p_guest (Denise)

_p_RevJoe(Pres);_a_Ann H(Treas)_p_Glo A; _p_Mike K;_p_Ollie H; _a_Angie M; _a_Russel S

1. Acknowledge: Angie! ; Joy’s emails; Generator Task Force: Ollie, Gloria, Anne & Mike

2. _v_*Secretary Report: approved last mtg. minutes/Action Items; _v_*decide secretary

3. _v_*Treasurer/Bookkeeper Report: Annual report, Open Invoice, Balance Sheet; reminded to be sure to send pink slips/postcard notice deadline for Open Invoices.

1. Old Business (__*= Action/Vote Items):

2. _v_*Roads Report/Update (Kevin/Mike): Parmeter Trucks access to Sunbeam Dr. in writing; Request repair contribution from Parmeters; Kevin add Markers over Water Mains!

Notes: (_t_*Letter to Community? and/or_t_ Letter to J. Parmeter?:_v_ Kevin talk to Jake?)

1. _v_*Water Report-- Ollie’s STATUS report regarding propane generator back-up system start-up 01/11/21.(_t_*) Upper solar battery back-up or propane: Board members (Mike & Ollie, etc) will do a “walk-around” to assess lower & upper Tank before next mtg on 04/10/21

2. Confirm costs lower pump generator system purchase & installation (+ pumphouse deck build fee): _t_* $_6,100_total (includes $3600 deal on Kohler generator; 1yr maintenance)

3. Approved 1x general dues assessment _v_* @ $175 for above water pump generator improvements

c) _t_*RCAC mandate Capital Improvement Planning & Budgeting (Gloria & Joe/Fred & Anne): NOTES: see attached https://www.rcac.org/tools/

d) Review “Water Problem” reporting procedure: Fred says anyone may call him to report leak

1. _v_* Update: Broad requests/nominations for Secretary replacement via_v_*Website appeal and_v_*HOA Community Email Blast appeal for vote on nominations at Annual Mtg

E. New Business:

Notes:

_v_*Mtg adjourned @ _11:52 am_

Community Concerns Emails &/or Website Bulletin/Blog :

1. Denise’s concern about Annette’s Trailer septic possibly leaking (smelly!); if so please contact neighbor, if no results, then residents contact Sonoma County

NOTES: