SUNRISE MOUNTAIN MUTUAL HOA ANNUAL MTG AGENDA: July 31, 2021 ; final update

SUNRISE MOUNTAIN MUTUAL HOA ANNUAL MTG AGENDA: 2021

Maintain Water System & Equipment---Maintain Water Access roads in our Subdivision

--Levy and Collect Dues and other assessments

Location: Meeting @ our Pump House, Cazadero HWY

Key: __*= Action Items (V=vote approved), (T=tabled), (F=failed) ; p=present; c=completed

DATE: Saturday, 07/31/2021

11:00 AM CALL TO OPEN MTG: Record (Sign-in sheet) of members/guests present; BOD:

_p_RevJoe(Pres);__Ann H(Treas)__Glo A; __Mike K;__Ollie H; __Angie M; __Russel S

___Acknowledge: Welcome new HOA Members: 3 Sunbeam Drive lot; 2 Sunset Drive 68 Sunrise Mtn, sold; Joy’s emails/past pres;

1. _c_*Secretary Report: See website; approved last mtg. minutes/Action Items plus

_c_ Acknowledge Angie Morgan (retired): Gloria Allen presents gift

___*Board Nominations/Vote ___________2021 & _____________ 2022

1. ___*Treasurer/Bookkeeper Annual/2020 Report: Cassie & Anne; note: Container Water expense, and amount of late annual dues payments.

2. Old Business (__*= Action/Vote Items; only current Owners/members vote):

3. __* Annual Water Report-- Fred Luna, Consultant/Contractor; 2020 CCR & RCAC mandated Capital Improvement Planning Spreadsheet (Fred & Anne); see TOOLS

ALSO: All members need to consider "Successful Fundraising" RCAC suggested process

2.___* MOTION approve loan for servicing of "Well # 03" @ $ 40,000 completed within 1-2yrs; and replacing the "3 Pressure Reducing Stations" @ $ 60,000 within 3-5yrs.

3. ___* MOTION 2021 Annual Dues increase of 26.2% ($225) to total $1085 (or $1000 if pd by 06/30/21 @ 8%loss=$4000/yr) for budget & RCAC Capital Improvements (see State Regulations and our by-laws); offer monthly installment plan @ $109/month or $320/quarter July 1, 2021 through June 30, 2022, w/late fees added, if not paid on time.

4. __*MOTION: remove the $85 on-time July 1 2022 payment discount ( $4000 annual loss)

5. __*MOTION: 2022 dues increase of 30%=$1410.50; then 10% per yr for next 5 yrs.

6. Ollie’s FINAL report : Generator Task Force: Ollie, Anne & Kevin, Mike

propane generator back-up system and deck, plus upper solar battery back-up

a)_c__Pump generator system purchase & installation (tank fee + pumphouse deck build): $9000 total payment approved as immediate mandated Capital Improvements

b)_c__Tree work “defensible space” at 2 Water Tanks: $450 for 10+ trees

7. Reminder: “Water Leak Issue” reporting procedure: residents directly call Fred Luna at Home 707-632 -5797 or for emergency , his cell at 707- 217- 8272

8.___*Roads Report/Update (Kevin C.): Water Access Roads; Trucks access to Sunbeam Dr?

--Volunteer Day Road Repairs: 08/07/2021 (signup online or contact Denise 707-632-5173)

E. New Business: (NOTE: please request Agenda item addition in advance)

1. Thanks: --Angie & Moe(?): entree food and supplies; --Mike and David: BBQ; plus _Ollie__&__others__coordinated setup; all who have contributed foods!!

2. SAVE WATER: Extreme Drought Rating; High Fire Risk

3. Annual Dues Lottery: $100 dues reduction for 2022

__*Mtg adjourned @ _________

Community Concerns Emails &/or Website Bulletin/Blog : “Keep Right”

1. Tony Goodwin/Contractor offering Radio Contact for Emergency Evac., etc.

Community Email Blast volunteer &/or Website Blog Manager: ______________

Key: __ * = ACTION /VOTE ITEM !!!

Mtg Dates: 10am, Saturdays: 10/09/21; 01/08/22;04/09/22;07/09/22; 10/08/22

SUNRISE MOUNTAIN MUTUAL HOA https://smmhoa.wixsite.com/smmhoa